Referees’ Privacy Notice
Letlole La Rona Limited (“LLR,” “we,” “us,” “our”) is the data controller responsible for deciding why and how your personal data is processed when you are identified as a referee by a job applicant. You can contact us at P.O. Box 700 ABG, Gaborone or +267 318 0301 or info@letlole.com, or by contacting our Data Protection Officer via email at dpo@letlole.com.
This privacy notice explains how we collect, use, and share your personal data. It also outlines your rights under the Data Protection Act and how you can exercise them.
We collect personal data about you from the following sources:
- directly from the job applicant who identifies you as a referee during their recruitment process; and
- directly from you, when you provide feedback during the reference-check process.
We process your personal data for the purposes below:
Where we rely on legitimate interests, we ensure that the processing is necessary, proportionate, and does not unfairly impact your rights or freedoms.
| PURPOSE OF PROCESSING | EXAMPLES OF PERSONAL DATA PROCESSED | LEGAL BASIS |
|---|---|---|
| Assessing a job applicant’s suitability for a role | Your name, contact details, professional position/title, feedback on applicant’s work history, performance, or character | Legitimate interest (to make informed recruitment decisions and validate applicants’ credentials) |
| Verifying information provided by the job applicant | Opinions, assessments, or factual confirmations regarding employment history | Legitimate interest (to confirm accuracy of information provided by the applicant) |
| Conducting background checks (where applicable) | Identification, criminal, or financial history (if relevant) | Consent (conducted only with your explicit written consent and where relevant to the role) |
Providing referee details is part of the recruitment process. If you choose not to provide information when requested, we may be unable to complete reference checks, which could impact the applicant’s recruitment outcome.
We may share your personal data with third-party service providers engaged in the recruitment process, such as background-check providers, who are strictly limited to processing data only for recruitment purposes.
In some cases, your personal data may be transferred to countries outside Botswana as part of the recruitment process (e.g., where background check providers or recruitment platforms are based internationally). Where this occurs, we rely on adequacy decisions, implement appropriate safeguards or rely on permitted derogations under the Data Protection Act.
Personal data of referees will be retained only for as long as necessary to complete the recruitment process. Once the recruitment process is complete, your data will be securely deleted or destroyed in line with our Data Retention and Disposal Policy.
You have the following rights:
- Right of access – request confirmation and a copy of your personal data.
- Right to rectification – correct incomplete or inaccurate data.
- Right to erasure – request deletion of your data in certain cases.
- Right to restriction – limit how we process your data in defined circumstances.
- Right to object – you have the right to object to processing based on legitimate interests
We may update this Privacy Notice from time to time to reflect legal or operational changes. The latest version will be available through our website.
